We all frequently use email for various personal and professional purposes. I find some use full points for improving effectiveness of our email communication.
1. If you are sending an email to multiple people, put their email addresses in the BCC field and your own email address in the To: field. No one likes to share their private email address with strangers.
2. The email subject should be detailed enough to give the recipient an idea about the email content without having to open it. Single words like "Hi" or "Hello" or "Help" are a strict no-no. Think of meaningful but short titles.
3. Do not attach large attachments in your email since it would consume the recipient mail box. If you have to send a large file over email, upload it to services like rapidshare, media fire, mega upload or Yousendit etc. and then pass on the link in the email.
4. If you have to email more than two documents as attachments, zip them in one file. Doing so would ensure that your friend won't miss downloading any file.
5. Do not write an email while you are in a really bad mood. It would reflect on the style of your writing.
6. Do not request a Read Notification Receipt.
7. Always reply to emails especially the ones specifically addressed to you. The sender is still waiting to hear from you.
8. Keep you email message short and to the point. Sentences like "I hope this email finds you alive and well" look good only in letter correspondence.
9. Think twice before clicking Send button. Always read full text before sending it. And do not forget to apply spell check.
10. Large fonts, capital fonts, and multi colors make your email a shout email. Avoid these to relax the reader.
1. If you are sending an email to multiple people, put their email addresses in the BCC field and your own email address in the To: field. No one likes to share their private email address with strangers.
2. The email subject should be detailed enough to give the recipient an idea about the email content without having to open it. Single words like "Hi" or "Hello" or "Help" are a strict no-no. Think of meaningful but short titles.
3. Do not attach large attachments in your email since it would consume the recipient mail box. If you have to send a large file over email, upload it to services like rapidshare, media fire, mega upload or Yousendit etc. and then pass on the link in the email.
4. If you have to email more than two documents as attachments, zip them in one file. Doing so would ensure that your friend won't miss downloading any file.
5. Do not write an email while you are in a really bad mood. It would reflect on the style of your writing.
6. Do not request a Read Notification Receipt.
7. Always reply to emails especially the ones specifically addressed to you. The sender is still waiting to hear from you.
8. Keep you email message short and to the point. Sentences like "I hope this email finds you alive and well" look good only in letter correspondence.
9. Think twice before clicking Send button. Always read full text before sending it. And do not forget to apply spell check.
10. Large fonts, capital fonts, and multi colors make your email a shout email. Avoid these to relax the reader.
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useful but common
ReplyDeleteThanks. Mostly we do not make use of common known points. You would frequently find the violation of above mentioned common etiquette in mail correspondences.
ReplyDelete